Official Notice for Chinese International Students
Kathmandu University – China Higher Education Promotion Center**
To support Chinese international students in successfully completing their academic programs and adapting to life at Kathmandu University (KU), the China Higher Education Promotion Center has prepared this official notice. All Chinese students admitted to Kathmandu University must carefully read this guidance and follow its requirements.
I. Pre-Departure Preparation
1. Passport and Visa
Ensure that your passport is valid for at least six (6) months upon your intended date of travel.
Apply for the appropriate student visa in accordance with the Department of Immigration, Government of Nepal.
Bring all necessary documentation, including your official university acceptance letter.
It is recommended to carry both electronic backups and printed copies of important documents (passport and admission letter).
2. Health and Insurance
Medical systems and treatment costs in Nepal differ significantly from those in China. We strongly recommend that students purchase international health insurance prior to departure.
If you are carrying prescription medication, please also bring a doctor's certificate for customs and security inspections.
3. Pre-Departure Orientation
Download or print the university campus map and contact details for your academic department.
Complete all pre-departure training sessions organized by the Promotion Center to familiarize yourself with Nepalese culture, laws, climate, food habits, and safety practices.
Join the official WeChat/WhatsApp support group designated by the Center for ongoing assistance.
II. Arrival and Check-in Procedures
1. Airport Entry
Upon arrival at Tribhuvan International Airport, Kathmandu, please follow all immigration procedures as instructed by airport officials.
Retain your arrival card and baggage claim tickets for verification and future use.
2. University Registration
Upon arriving at KU, all international students must promptly:
Complete registration with your respective college or academic department.
Obtain your student ID, campus access card, and library card.
Submit your entry information and contact details to the Promotion Center for university records.
3. Student Visa Application
Many Chinese students enter Nepal on a tourist or short-term visa and must apply for a student visa within the prescribed period after arrival.
Required documents typically include:
• University enrollment confirmation
• Valid passport
• Passport-size photographs
• Proof of accommodationThe Promotion Center and International Affairs Office can provide guidance, but the visa application must be submitted in person at the Department of Immigration.
III. Academic Requirements
1. Course Information
Students should familiarize themselves with the class schedule, registration system, examination formats, and academic calendar as soon as possible.
Courses are predominantly taught in English or Nepali, depending on the program. Students must ensure they meet relevant language proficiency requirements.
2. Attendance and Academic Integrity
Strict attendance requirements apply. Poor attendance may affect credit eligibility and exam qualification.
Plagiarism, contract cheating, and all forms of academic dishonesty are strictly prohibited. Violations will be dealt with according to Kathmandu University’s academic policies and may result in disciplinary action, up to and including dismissal.
3. Communication with Faculty
Should you encounter any difficulties related to language, coursework, or academic adjustment, contact your academic advisor, department international office, or the Promotion Center immediately.
4. Parent-to-University Communication
Parents requiring communication with the university may send inquiries to:
intladmission@ku.edu.np
IV. Fees and Payment Information
1. Fee Breakdown
Application Fee: RMB 5,000
Tuition Fees: Vary by academic program
Language Course Fees: Based on selected language instruction
2. Payment Details
Account Name: Qingdao Taorent International Education Information Consulting Co., Ltd.
（青岛陶伦特国际教育信息咨询有限公司）
Account Number: 1205 0000 0015 8136 7
（账号：1205 0000 0015 8136 7）
Bank: Huaxia Bank, Qingdao Branch
（开户行：华夏银行青岛分行）
Note: Fees are non-refundable if the applicant terminates the application or withdraws from the program for personal reasons.
V. Withdrawal and Change of Major
1. Student Withdrawal
Student withdrawal refers to voluntarily discontinuing enrollment at Kathmandu University.
Procedure:
The student or guardian must first communicate with the Head of the China Promotion Center and obtain approval.
Schedule an appointment with the Center to complete the withdrawal application, including a written explanation of reasons.
Refund Policy:
Withdrawal within one month of tuition payment: 50% of tuition refunded.
After one month: No refund.
2. Change of Major
Students are generally not permitted to change their major once enrolled.
Exceptions may be considered only under special circumstances and are subject to final university approval.
VI. Academic Calendar and Class Schedule
Please refer to the official class schedule distributed upon arrival for precise academic arrangements and semester dates.
VII. Safety and Emergency Guidelines
1. Personal Safety
When going out, travel in groups whenever possible and avoid going out alone late at night.
Safeguard your personal belongings at all times to prevent theft.
2. Traffic Safety
Traffic conditions in Nepal can be unpredictable. Exercise caution when walking or traveling on the road.
When using taxis or ride-hailing services, record the vehicle license plate number.
3. Emergency Contact
In the event of any of the following situations, contact your college and the Promotion Center immediately:
Lost passport
Medical emergencies
Legal issues
Threats to personal safety
Inability to continue studies or severe psychological distress
The Promotion Center can assist with contacting relevant university departments, medical facilities, or the Chinese Embassy in Nepal.
VIII. Financial and Personal Property Guidance
To encourage responsible financial habits and discourage excessive consumption:
Do not carry unnecessary cash or valuable items unless essential.
Students are responsible for the safekeeping of personal property, including money, keys, and electronic devices.
Avoid bringing excessive jewelry or luxury items.
Students must purchase insurance as required by immigration regulations and university guidelines. For insurance claims, submit all required documents to the insurance provider after treatment.
IX. Parents’ Guide
Kathmandu University (KU) is an autonomous, non-profit, non-governmental public university established under the Kathmandu University Act, 1991, enacted by the Parliament of Nepal. The Rector of KU is concurrently the Prime Minister of Nepal.
Over the past 30 years, KU has developed robust infrastructure and academic excellence. The university employs approximately 1,000 staff members, including professors and associate professors, and enrolls more than 18,000 students. KU offers Bachelor’s, Master’s, and Doctoral programs across disciplines including Science, Management, Engineering, Medicine, Education, Arts, and Law.
Students enrolled at Kathmandu University must strictly observe the laws of Nepal and China, as well as university regulations, and respect local cultural and religious practices. Students are fully responsible for consequences arising from violations of legal or institutional rules.
X. Contact Information
Kathmandu University – China Higher Education Promotion Center
Address: Dhulikhel, Kavre, Nepal
Email: intladmission@ku.edu.np
This notice is the official guidance document for Chinese students studying and living at Kathmandu University. In case of any conflict between this notice and university regulations, this notice shall prevail. The Admissions Center reserves the right to the final interpretation of this document. This notice is effective from the date of its publication, and subsequent updates will be based on the latest version.
